ROC Form Filing

Overview

Every company registered in India, including private limited, limited company, one-person company, and section 8 company must file annual returns with ROC every year. It requires conducting an Annual General Meeting and filing annual accounts with ROC. AGM must be held within 6 months from the end of the financial year i.e. 30th September every year. in the case of new companies, the first AGM should be held within 18 months from the date of incorporation or 9 months from the close of the financial year whichever is earlier. Companies Act 2013 mandates that your financial year should start from 1st April and end on 31st March.

Usually, a company is required to file three forms with ROC: ROC Form MGT 7: which contains details of the shareholding structure, change in directorship, and details of the transfer of shares during the year if any. the due date for ROC Form MGT 7 would be 28th November that’s 60 days from the conclusion of AGM.

ROC Form AOC4: which contains details and annexure concerning the balance sheet of the company, Profit & Loss Account, Compliance Certificate, Registered Office Address, Register of Member, Shares and Debentures details, Debt details, and knowledge about the Management of the corporate. The maturity for ROC Form AOC 4 would be 29th October i.e. 30 days from the conclusion of the AGM.

ROC Form ADT 1: is filed for auditor appointment. The maturity for ROC Form ADT 1 would be 14th October ie, within 15 days from the conclusion of AGM.

Our Process

Step 1

Complete simple checklist

Step 2

Submit Documents such as Notice, Directors Report, Financial Statements etc.

Step 3

Forms AOC4, MGT7, ADT1 etc. are prepared and filed

Step 4

You receive acknowledgement

Benefits

Proof Of The Existence Of The Company

Regular filings with the ROC provides proof of the existence of the company. The government will update the record for the existence of the company based on the filings executed by the company. The company which has failed to provide annual filings for a long time is considered fake, or the name of the company can be struck off by the ROC.

Explicit The Financial Position

The filing of annual returns consists of the compilation of total accounts of the company for the entire year. Filing helps to analyze or determine the financial position of the company. i.e if the company is running in loss or profit.

Protection Against A Penalty

Companies that fail to file annual filings may be charged with penalties. Hence, timely filings will protect the company from the same. Appropriate annual compliance will protect the company from any legal complications.

Documents Required

Company Financials

Company Annual report

List of shareholders

Audit Report

Auditor’s appointment letter

Auditor’s consent letter

Notice of the AGM

Annual return of the company

MGT 8 (applicable to a listed company or company having a paid-up share capital of Rs. 10 Crore or more or a company with a turnover of Rs. 50 Crore or more;)

Clear All Your Doubts !

What is the Annual Return Filing of COMPANY?

All Companies are under obligation to maintain the annual accounts which should reflect genuine and authentic information/views of its state and affairs. If even the COMPANY does not do any business in the market still it has to comply with the statutory requirement of Annual Return, profit, Balance Sheet and Income Tax Return every year. The fee depends on the capital of the Company.

Are the Government fees for Company return filing included in ROC filing fees?

Yes, packages for ROC filing fees are inclusive of the government fees for the company's return filings.

Is Annual Return needed to be filed by a COMPANY?

Every COMPANY needs to file an annual return. The annual return is also available for public inspection once payment of prescribed fees is made to the Registrar.

What are the Audit requirements under the Companies Act, 2013?

It is mandatory irrespective of capital or turnover of the Company.

Who files the Annual Return?

The Annual Return can be submitted by any of its directors but it shall be duly signed by both the directors of the COMPANY and by the Manager or Company Secretary. There are certain cases when there is no Manager/ CS in a COMPANY in such situations signature of both the directors is compulsory.

What do you mean by a Financial Statement?

All the COMPANY’S registered with MCA is required to file ‘Balance Sheet and Profit & Loss Statement with Directors’ Report and Auditors’ Report’ in an appropriate format of COMPANY which should contain a declaration on the state of solvency of the COMPANY. This is to be done by the directors.

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