Company Annual Filing

Overview

A Private Company is an entity enjoying a separate identity that needs to maintain its active status through a regular filing with MCA. For each company, it’s compulsory to file an annual return and audited financial statements with MCA for each financial year. The RoC filing is mandatory regardless of the turnover, whether it’s zero or in crores. Whether one transaction is undertaken or none, annual compliances for private limited are mandatory for every registered company.

Both the forms are filed to report the activities and financial data for the concerned financial year. The due dates for the annual filing of a company are based on the date of the Annual General Meeting. The continuous failure may lead to removal of the company’s name from RoC’s register, including disqualification of directors. Also, it’s been observed that MCA has actively taken bold steps for dealing with any such failures.

Due Date for Company Annual Filing :

AOC-4 Form (Financial Statement) within 30 days from date of AGM
MGT-7 Form 8 (Annual Return) within 30 days from date of AGM

Our Process

Step 1

Complete simple checklist

Step 2

Submit Documents such as Notice, Directors Report, Financial Statements etc.

Step 3

Forms AOC4, MGT7, ADT1 etc. are prepared and filed

Step 4

You receive acknowledgement

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All Inclusive Pricing – No Hidden Fee

Basic
- ₹ 4000
- - Annual Filings for Company having
  - turnover upto Rs. 50 Lakhs
  - AOC 4 Filing
  - MGT 7 Filing
  - ADT 1 Filing
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Premium
- ₹ 8000
- - Annual Filings for Company having
  - Turnover upto Rs. 50 Lakhs
  - AOC 4 Filing
  - MGT 7 Filing
  - ADT 1 Filing
  - AGM Minutes
  - Drafting Notice
  - Drafting Minutes- 4 Board Meeting
  - Statutory Register
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Ultimate
- ₹ 10000
- - Annual Filings for Company having
  - Turnover upto Rs. 2 Crore
  - AOC 4 Filing
  - MGT 7 Filing
  - ADT 1 Filing
  - AGM Minutes
  - Drafting Notice
  - Drafting Minutes- 4 Board Meeting
  - Statutory Register
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Benefits

For raising company’s credibility compliance with the law is the primary requirement for any business. The date of the company’s annual return filing is displayed on the Master Data on the MCA portal. Government tenders, loan approval, or for similar other purposes, the regularity in compliance may be a major criterion to measure the credibility of an organization.

Attract investors while pulling funds for a company from the investors. The investors demand all financial records and data before finalizing the proposal. The investors may either approach the company directly or also can check the financial records from the MCA portal. Investors also tend to favor the companies with regular compliance records.

Maintain Active Status and avoid penalties for continuous failure in filing the return turns the company status to default and charges it with heavy penalties. the company can also be declared defunct or removed from the RoC. The concerned directors are also disqualified and debarred from their further appointment. Since July 2018, an additional fee of ₹100 for each day of delay will be levied till the date of filing.

Documents Required

Certificate of Incorporation and MoA – AoA of Private Company

PAN Card

Financial Statements must be audited by independent auditor

Independent auditor’s report and Board report must be provided

Clear All Your Doubts !

Whether the Annual Filing is necessary for all companies?

Yes, RoC compliance for Private Limited Companies is necessary for every registered company. Irrespective of the total turnover or the capital amount, the company must comply with the annual compliance requirement. The annual compliance is due after the AGM of the company since its first financial year.

What is the penalty for non-compliance with the annual filing of a Private Limited Company?

Since July 2018, companies failing to follow the statutory compliance for Private Limited will be charged ₹100 for each day of a delay till the actual date of filing. There is no ceiling limit to an additional fee. For continuous failure, a penalty apart from the additional Government fee can be levied on both – company and directors, including the imprisonment.

Whether the audited financial statement is mandatory annual filing for Private Companies?

Audited financial statements are necessary for every company since its incorporation. The company must file the audited statements only. Also, a non-audit of the financial statements is not an excuse to delay the annual filing.

Is the appointment of a statutory auditor fall under annual compliance?

A company can opt to appoint a statutory auditor either for a period of five consecutive years or till the conclusion of the next AGM. Therefore, an appointment of the statutory auditor cannot be considered as a part of annual compliance.

In case of no operations in the company, do directors require to sign directors' reports?

As per the Companies Act, 2013 it is mandatory to submit the signed Director Report for every financial year with MCA by filing an Annual return of the company. The Director Report is considered as an attachment for the form MGT-7.

Which is the form filed for appointment of Statutory Auditor?

Form ADT-1 is required to be filed for appointment or replacement of Statutory Auditor.

Which form is an attachment to the companies Director Report?

MGT-9 is an attachment to the company’s director report which is an extract of MGT-7 and addresses the following :

Registration and other details like CIN, date of incorporation, companies name, and address of a registered office
Principle business activity of the company
Of holding, subsidiary, and associate companies4. Shareholding pattern
Indebtedness of the company
Remuneration of managing directors, directors and/or managers, and key managerial personnel.
Penalties/ Punishment/ Compounding of offense.
How should the transfer or transmission of shares of the company be notified to the MCA?
Such intimation can be made through filing MGT-7 by the company.

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